Talk of computer technology in the enterprise management of the existing documents and file the application of three phase

Talk of computer technology in the enterprise management of the existing documents and file the application of three phase
Enterprise management of the existing documents and file the application of computer technology course, not only the existing enterprise Record documents and files standardized and systematic management of the track, but also reflects the business information management and product development process. Computer technology in the enterprise in accordance with the existing documents and file management aspect of the application, function and operation of the different can be divided into the following three stages:
First, the existing documents and file management were stage computer technology
The present paper the application of computer technology from the enterprise management information system (MIS 's set up, what is the MIS, explained different. Although the language of their respective statements were varied, but has two connotations in common, that is, one, management information systems are based on the set up functions in the enterprise management system, and serve. it generally start from computerized accounting, applied management accounting software commercialization accounts, accounts receivable and accounts payable and fixed asset accounting. in the accounting on the basis of computerized accounting achieve computerization of financial management, the use of computer-aided financial analysis and finish the preparation of the financial plan. Subsequently, the expansion of computer technology to put the procurement, sales, inventory and personnel management. the use of computers in financial management and implementation of these management at the integration of data on treatment, which greatly improve the efficiency of the enterprise management. Finally, and then used computer technology to production management, production planning and scheduling the production of computerized command ①; Second, the management information system functions are is taking shape on the current information collection, processing and treatment.
The present paper the application of computer technology is a modern enterprise necessary to strengthen the management and use of business management are the direct embodiment of computer technology and the inevitable result.
File management application of computer technology is mainly used for file reorganization, retrieval, statistical and business functions, such as lending. Include: First, the use of computer tools for the preparation of the file retrieval. Items recorded in the MARC database file, and then according to different requirements, the use of automatic preparation of data files kept in the Register in the directory, project directory, classified directory, etc.; Second, the use of computers to retrieve files. Recorded in accordance with the project file with the contents of the identification characteristics of character and form, retrieve the line with the requirements of different users of the file directory and its original; Third, the use of computer file management in the form of a variety of data or situation, including the storage and the Treasury the amount of inventory space share, file access, such as the return of registration and statistics.
In short, the application of computer technology in the early days of enterprise management, the existing documents and files, respectively, are the respective reasons for the use of computer technology to solve the manual document management.
Second, the existing documents and file management phase of the comprehensive application of computer technology
Because of the existing documents and file management are closely linked with the succession of two stages, so any one stage of the application of computer technology not only another phase of work will impact the system and its function is also subject to another phase of working conditions. Therefore, in order to achieve the current document and records management at different stages of the literature resources sharing and information exchange, reduce duplicate data entry, standardize the data interface of the system, we need to strengthen the existing documents and file management General computer technology research, development documentation integrated system management software. At present, some enterprises have already developed or purchased their own document management system integration, software, documents and files to the current management of General Management.
Different from the first phase of the second phase of the characteristics and the difficulties lies in the fact that the existing documents and file management system between the automation interface. Now the enterprise application integration, document management system software in its design and functionality on the structure is different.
Enterprise applications regardless of the current document and computer file management system software has the structure and function of what kind of differences, but they basically follow the existing documents and file management procedures manual and methods. The application of computer technology is only the original hand-management more standardized, systematic and efficient, and not to the existing documents and file management have a fundamental impact on the basic theory.
Three, stage of electronic documents
Electronic documents the emergence of the concept are a matter for the past 10 years. December 1996, the National Science and Technology held in Beijing in the National CAD Application Engineering work conference, Song Jian, director of instruction at the meeting: want this job, please take part in State Bureau of Technical Supervision and the National Archives. National Archives attached great importance to the management of electronic documents. In September 1996 set up the "electronic document management, archiving Research Group Leaders." ② 1998 Day 9 years 1 month, Wang Gang comrades at the National Archives director Secretary's speech on the meeting also pointed out: in 1997 to study the formulation of the "application of computer-aided design of electronic documents CD-ROM storage, archiving and management requirements"   trial version on the basis of national standards, at 35 pilot enterprises for the realization of China's electronic document management standardization and modernization of methods and experience to explore. ③ 1998 years 8 month 11 day day -13, the National Archives files Institute of Science and Technology held a electronic document management expert workshop. The central theme of the "electronic document archiving and electronic records management Introduction" and "office automation and electronic document archiving electronic records management", "CAD CD-ROM electronic document storage, archiving and records management requirements" to seek the views of the two standards draft amendment to add and improve. ④ 1998 years 8 month 18 day day -20, at Wuzhou Engineering Design and Research Institute of China North Industries  fifth  Design and Research Institute held a CAD application CD-ROM electronic document storage technology demonstration lectures. ⑤ 1998 years 8 month 23, the National Archives of Science and Technology Research Institute and the Foreign Affairs Office jointly hosted the "management of electronic filing of the International Symposium." Can be seen, and management of electronic documents relating to research and application is in full swing.
What about electronic documents, the United States federal regulations for its interpretation of "electronic documents, including data, graphics and text information. It can be recorded in the computer can read on any of the media and in line with the definition of a document." ⑥ International Council on Archives Committee on electronic document is defined as "electronic document is a digital computer to operate, transmit or otherwise deal with documents. ⑦ our country" CAD CD-ROM electronic document storage, archiving and records management requirements " GB/T17678-1999  the electronic document can be interpreted as a computer system to identify, deal with, according to a certain format is stored in the tape, disk or CD-ROM and other media, and transmission in the network on the number of code sequences. in order to comprehensively and accurately grasp the concept of electronic documents, it may from approaching the concept of its most - machine-readable document to start.
Machine-readable identification documents  document refers only to computer generated  first decade of this century, 40-50. After nearly half a century the concept of evolution, to the 90's have been gradually replaced by electronic documents. From the machine-readable documents to electronic documents not only the concept of name changes, but indicates that the management of computer technology to document the different stages of development. Clarify the difference between these two stages, help-depth understanding of the formation and electronic document management features. The main difference between the two lies in the following four aspects:
First, the generation of the environment. Machine-readable document, the key word is "machine readable", that is, "be able to read by the computer input device of the" document. ⑧ the so-called "read" includes two implications: First, generally refers to information read from a storage area to another storage area; Second, from a form of recording media, such as tape read out information. ⑨ can see, copy, and are machine-readable document to identify the main characteristics. At this stage, the computer read out the document was not made by a computer, it stems from the importation of paper documents. Machine-readable document with the different electronic document is included in the computer-generated documents directly. It is a business management and information technology of the product of research and application are the inevitable result of CIMS.
Second, the management model. Machine-readable document management models are simulated documents and files existing manual procedures and methods of management, so the original documents and file the current management system is the impact of the non-essential. And electronic document management system is not independent at the current set up documents and files on the basic management system, which is set up in the management of the means of modern information technology with a high degree of integration on the basic. It should be in accordance with the modern enterprise management, technology development and production requirements of the reorganization of management system, electronic document in accordance with the characteristics of the formation and delineation of the role of management procedures and methods.
Third, the form of existence. Machine-readable documents in a form generally tape, disk and CD-ROMs and other tangible medium. The existence of electronic documents and forms, including not only the tangible medium, the network can also pass on the code sequence.
Fourth, the composition of managers. Stage in machine-readable document, paper document information managers are managers of literature constitutes the main body of information and literature is an independent group of managers. Stage in the electronic document, electronic document information management, development and maintenance personnel carriers will be the composition of the literature the main information managers, information managers but literature will no longer be independent groups, the literature has information managers should not assume independence of literature information management functions. Document information management system will depend on the function of information management literature, business management and technical development of the organic integration of personnel and joint efforts.
Fully visible from the machine-readable documents to electronic documents the evolution of the concept, which embodies the management of information and scientific and technological information, the existing information and historical information, dynamic information and solid-state high level of information collection.
It should be pointed out: on the delineation of three stages, the relationship is not followed by an alternative. Because in any business, especially in large enterprises or enterprise groups in the application of modern information technology, it is difficult to step in place, so in the enterprise, the three stages, or one of the two phases are often long-term co-exist. But can say for sure: With the computer technology based on the popularity of modern science and technology and development, as well as the use of computer technology to solve enterprise production, management of the urgent need to question, will allow enterprises to take advantage of computer technology-assisted process of various types of homework and probably inevitable . According to the survey, in 1998, 500 state-owned industrial enterprises, 88% of enterprises used computers deal with information, 50  2% of enterprises built up with national or provincial-level network information center of the information system. ⑩ It is clear that electronic documents will be the stage of 21st century literature of modern enterprise information management direction and the inevitable trend of development. I will be writing on the enterprise electronic document management system of the problem.