Are you e-mailing your CV right?

Are you e-mailing your CV right?

Nasha Fitter | July 24, 2006

Inorder to be taken seriously by an employer, you must come across as aprofessional from the first point of contact -- when you e-mail your CV.

Wesend a potential recruiter our CV in the hope of making a goodimpression. After all, it is that impression that leads to aninterview. However, what we fail to remember is that the person whoreceives it will judge you on the entire e-mail, not just your CV.

BPO training/communication consultant Nasha Fitter of Fitter Solutions suggests the following rules:

1. The greeting

Useone of these: Dear Mr. Patil, Dear Sir/Madam, or Dear HR Manager. Neverinclude the person's first name. Dear Mr. Sanjay, or Dear Mr. SanjayPatil are both wrong.

2. The introduction

Inthe first paragraph of your e-mail, state who you are, how you receivedthe person's e-mail address, and what position you are interested in.Then, write a couple of sentences about your last job or what you arecurrently doing.

Forexample: 'My name is Aarthi Sharma and I received your contactinformation through your company web site. I am interested in applyingfor a position in your Accounts department and have over two years ofexperience in this area.'

3. Refer to the attached CV

Alwaysinclude a sentence saying your CV is attached: 'Please find attached tothis e-mail a copy of my CV that details my past experience.'

4. Reference for the future

Atthe end of your e-mail, include a sentence saying that you willfollow-up with the person and that you look forward to hearing fromthem or speaking to them: 'I will follow-up with you during the week toconfirm that you have received this e-mail. I look forward to speakingwith you.'

5. Salutation

Usethe salutation 'Regards' as it is always professionally accepted.Include both your first and last name and place your phone number underit:

Regards,
Aarthi Sharma
98200 00004.

The entire e-mail should look something like this:

Dear Mr. Patil,

Myname is Aarthi Sharma and I received your contact information throughyour company web site. I am interested in applying for a position inyour Accounts department, and currently have over two years ofexperience in this area.

Please find attached to this e-mail a copy of my CV that details my past experience.

I will follow up with you during the week to confirm that you have received this e-mail. I look forward to speaking with you.

Regards,
Aarthi Sharma
98200 00004.

A crisp, professional message like this should increase your chances of a call back from a potential employer.