Good tips for being efficient

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Personal notes on 175 Ways to Get More Done in Less Time.

1. Know where my time is going. Keep track of my usage of time.

2. Focusing on starting tasks rather than finishing them. Getting a job started is often much harder than finishing it.

3. Prioritize your to-do’s.

4. Unless it is an emergency, don’t talk to your boss, peers, subordinates, or costumers until you have more than two items to talk about.

5. Strive for excellence, but not for perfection. Perfection is usually too expensive whereas yield little gain.

6. Be short and terse in writing. Limit sentences within 14 words.

7. Do not do other people’s job.

8. Signal the end of the time allotted by politely saying, “One more thing before you go.” Be respectful but take control.

9. Drop into other people’s office instead of inviting them in. You can leave their office quicker than get them to leave yours.

10. Do not check your emails too often. Allocate time for that. Two to three times per day is enough.

11. If the person tends to chatter on and on, politely say, “before we hang up I need to cover one last point . . .” and then cover your point and get off the phone.

12. Knock out some of your minor tasks from your to-do list while you are holding on the phone.

13. Call a meeting when it is absolutely the best way for the problem.

14. Makes the meeting short.

15. Be clear of the meeting objectives and put the ending time into your schedule.

16. Start at 9:38, instead of 9:40. People are always late for meetings.

17. Early morning meetings are better than in the afternoons when people may already be tired.

18. Do not recap what has been covered for people who are late.

19. Take care of the most important item on the agenda first.

20. Never speak while you are writing on the flip chart. Wait until you face the audience so you do not have to repeat what you are saying.

21. Recap so everyone knows who’s responsible for next steps, when action should take place and how results will be communicated.

22. Write down your to-do list for tomorrow before leaving the office.